Friday, September 30, 2011

Moving On to a Different Place

Some of you are elated about the move to Google and all of the advantages it offers - like mobile access. However, some of you aren't happy about having a separate Cameron email to check. You don't want to learn a new interface or maybe you just don't have the time to learn it right now. Maybe you already have a personal email and you check that all the time. Perhaps you don't really want another email. All of these thoughts are perfectly understandable.

The good news is that you don't have to feel forced into this decision. You have a choice. You can continue to take advantage of all of the other great Google apps like calendar, docs, reader, blogger, picasa, sites, etc. that your Cameron Google account offers and yet use a different email. If you have a different email address that you regularly check and prefer that interface, then just forward your Cameron email to that account (even if it's a personal Google account - although scroll down for even more options if you have an additional Google account). It's quite simple. Here are the steps to do it.

Step 1: Login to your Cameron account
Login to http://gmail.cameron.edu using the login and password that you also use to login to the computers on campus and AggieAccess.  (Note: these are the same password. If you're using a different password for AggieAccess, you're probably getting permission denied errors when trying to access different things in AggieAccess. Always use your most current password with AggieAccess too.)


Your login should be your first initial, last initial, last six digits of your Cameron ID.
Default password: first initial, last initial, last five digits of your SSN.

Step 2: Access your email settings
options gear icon
At the top right of the the email screen, click on the options gear icon and choose "Mail settings" as seen in the figure to the right.



Step 3: Access the Forwarding and POP/IMAP settings
Click on "Forwarding and POP/IMAP" in the settings menu at the top. Then click on the "Add a forwarding address" button.


Step 4: Enter the email address
A popup will prompt you to add your forwarding address. Enter your preferred email address and click on Next.


Another popup will indicate that an email containing a confirmation code has been sent to your other email. This verifies that the email actually works and that it is an email to which you have access. Click OK to continue.

Step 5: Confirm the Forwarding Request
Login to your other email account and look for an email from "Cameron University Team" with a subject similar to "Cameron University Forwarding Confirmation (#123456678) - Receive Mail from js123456@cameron.edu"

Open the email and click on the link within the email to complete the confirmation request.

Step 6: Modify Forwarding Settings (optional)
After the forwarding email has been confirmed, you can change the options for what Google does with the email. Complete Steps 1 to 3 above to get to the forwarding settings part of your gmail account. The screen will now indicate that you are forwarding incoming mail to another account. Below that you can choose to
  • keep Cameron University Mail's copy in the inbox (default)
  • mark Cameron University Mail's copy as read
  • archive Cameron University Mail's copy
  • delete Cameron University Mail's copy
Make your decision and click Save at the bottom of the settings screen. I personally like the default since that still allows me to login to my Cameron account at any time to quickly see just the emails that have been sent to my Cameron account.

You've now made your life simpler. You can check one email address and still never miss an email from your instructor! Just think, that additional time frees you up to spend more time with your friends, attend a Cameron event, or maybe even study more!

Other options to manage with a personal Google account:


Receive and Send from both accounts using just your primary account
People with two google accounts can join the two and even send email from one account with the from address being the other account. So you can login to your personal gmail account, get all of your email from both accounts in the same place, and when you send email to your professor just click on a dropdown in the from box to change it to your Cameron account. Here's step-by-step at this tutorial:

http://www.makeuseof.com/tag/how-to-link-multiple-gmail-accounts-together-in-4-easy-steps/

Multiple Accounts Sign In: 
You can login with both accounts but switch back and forth within the same browser without logging in again. Which account you're connected to displays at the top right. Not all of the products allow multiple access (e.g. Google+ which is not available to education accounts yet). If you select one that doesn't allow it, it will default to the account for which you logged in first.

Click on your name at the top right and then choose Account Settings to turn on Multiple Sign-In which is "off" by default. Then you'll be able to click on your name and choose "switch account" to select and login to another account, which my experience was that I also had to set up to allow multiple sign-in. Once you're logged in to both accounts, you can switch back and forth as much as you want.

Note that when you switch to your Cameron account using this feature, Google is going to show the Google login screen first. Just type in your @cameron.edu email address and don't bother putting in your password. It's going to look at your address when you click submit and then switch you over to login to the Cameron login screen so that you can login using your current Cameron login and password.

Google also just released this feature for mobile access. Check out their blog for more information:
http://gmailblog.blogspot.com/2011/09/introducing-multiple-sign-in-and.html

2 comments:

  1. AWESOME! I love that I can forward the mail because I constantly forget to check this one for group projects and such... Thanks!

    ReplyDelete
  2. Thank you! Knowing how to combine my email accounts is a huge time-saver.

    ReplyDelete