Friday, March 16, 2012

Dropbox Review

Thank you to Chad Hunte, one of the ITS Student Workers, for providing this post about one of his favorite sites for class productivity.

We all have jump drives or thumb drives, but what happens if it gets misplaced or lost? How often do you backup your data on your portable storage? Why not use the cloud and access your data from anywhere?

Dropbox is an online storage service. You can download the application and create a free account by going to and clicking on the Sign in link. The 2GB of free storage is more than enough to store that English paper you are working on or that Excel spreadsheet you have for tomorrow's class. There is no limit to the file types that you are able to store on Dropbox.

Desktop Sync
One of the greatest advantages of Dropbox is desktop synchronization which enables you to work from the Dropbox folder on your PC and it will automatically be saved to the cloud. You can create folders and index your files from your device or from the web based interface.
Folder Synchronization

The Dropbox application is available for Windows, Mac, Linux, IPhone IOS, Blackberry, and Android. It's also integrated into many apps in the appstore as well as the android market. This means you can access the power points you have saved straight from your tablet or smartphone.

Folder Sharing and Public Links
You are able to share folders with anyone with a Dropbox account. This is great for group work, especially for large projects. Also you have access to a public folder. 
Public and Group Folders

A URL can be generated and sent to someone for any file in this folder to be downloaded. When files are too big to email, you can just upload them to your Dropbox account and email the link. This can be done by simply right clicking on the file you want, selecting Dropbox, then "copy public link."
Right click a file, choose dropbox, and copy public link for a URL to email to your group.

Version Tracking
Another great feature is that Dropbox keeps version history. With this you can go retrieve older versions on files and also know who made the changes if it was a shared folder. Let’s say you accidentally overwrote a paper you were working on. You can always go back and get the previous version where the changes have not been made.
Right click the file on Dropbox and choose Previous Versions
Then select the version of the file you want to access.

These are just some of the features, but just enough for you to never worry about how you're going to get that assignment you did at home. With Dropbox, you can access it from anywhere.

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